Inventory Control

ITM provides real-time information about inventory levels across the enterprise and tools to manage the daily operational needs of multiple-site, multi- entity production facilities and warehouses.

Inventory Structure


  • Warehouse
  • Location
    • Stack zones
    • Containers / Bins

Inventory in ITM is classified into

  • Available to Issue
  • In-transit
  • Quarantine or Items under "Hold"
  • Expired products
  • User defined classification.

Allocation of inventory

Allocation is the process by which a specific quantity of an item of batch / lot are blocked or made unavailable for further transactions.

ITM allows the user to select the lot or batches to be allocated. To each order line, stock can be allocated from a multiple of lots or batches and from multiple locations. It also allows the user to allocate the order partially leaving some quantity "open" for later allocation.

Auto allocation executed from the sales order automatically allocates the stock based on a pre-defined method.

Unit of Measure and Packing

Promotional schemes, competition, usage pattern of the products may require that pack size of the product be changed. It is a common occurrence among pharmaceutical industry that pack size change and stock of the same batch is available in different pack sizes. ITM is equipped to handle such situations by reworking and rounding off the order quantity under the constraints of a shipment box size.

Lot Control

For certain environments or items, it may be desirable to have full traceability from the receiving of raw materials to the shipping of finished goods. This feature enforces use of the lot number on all inventory activity transactions and provides full visibility in the inventory audit trail. Lot & Batch control is used to reference all materials issued. Lots can be traced in both directions, so you can follow the raw material through its consumption in the finished product to the customer delivered to. Or, in case of sales return you can start with the finished product and trace backwards to the purchase order for the raw material.

Expiry Tracking

The system tracks expiry and shelf life of items across the entire inventory structure. It makes items, which have expired or approaching expiry date unavailable to issue.

Physical "Stock -Tacking"

The system facilitates physical count of inventory with out disrupting dispatches by logically blocking and holding a storage area in a location. No goods can be accepted or issued from those areas till the counting is over.

Goods in Transit

Occasionally called "Mystery stock", these don’t get reported in an organisation as they have been accounted out of a location but not yet taken into a location. ITM identifies these goods and considers their existence for inventory planning but makes them "unavailable" for issue. For locations connected by EDI, which receive dispatch documents electronically. ITM has an in-built password check, accompanying the goods to ensure that goods are entered into the system only on physical receipt.

Special Storage and Transportation Requirements

Certain items may need specific storage conditions like refrigeration, dust free environment etc. These conditions are specified in the Item master and are tracked by the system to ensure that only those locations that have been identified to have the necessary conditions accept the goods. The system also ensures that they are transported by transporters having the required facility. Transportation and storage documents are prepared highlighting the conditions of storage required.

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International Sales

ITM allows the organisation to focus its energy on marketing their products global market by ensuring that proper export procedures are followed and undertakes the multitude of documentation required for export sales.

ITM maintains multi-currency price list with the base price list in the local currency allowing the flexibility to invoice in any currency as desired by the customer.

It ensures that Letter of Credit (LC) documentation is carried out as per the terms and conditions required by the customer and its bankers. ITM tracks the status of the LC from "opening" to closure of the document ensuring compliance at every stage.

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Shipping and Export Documentation

ITM creates the documentation required by the customers, bankers, transporters, Government and statutory agencies in their prescribed formats.

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Export Benefits

ITM tracks the export benefits under various government schemes like advance license, duty drawbacks and export passbook. ITM integrates export transaction with other modules, providing valuable information to manage currency risk. It also calculates export credit facilities provided by your bankers and incorporates them in financial resource planning.

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Distribution Resource Planning

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ITM uses advanced statistical algorithms and forecasting tools, which incorporate sesonality, special sales campaigns and leading indicators. It also ignores aberrations caused buy non-routine events for calculations of the sales forecast.

A rolling forecast can be created for stock items based on lead times required to procure raw materials. In addition, Demand Planning provides bottom-up, top-down forecast editing to enable key users to manually adjust system-generated forecast numbers based on their knowledge of the business environment.

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Requirement Planning

Based on this forecast, with ITM Requirement Planning you can accurately determine when and where to produce and distribute finished products based on the availability of raw materials, capacity, and finished goods across your organisation.

ITM creates a requirement plan for procurement, manufacturing and dispatch of goods across the supply chain. This is possible only when ITM Materials and ITM Manufacturing are integrated with ITM Sales and Distribution.

If capacity and material are available any-where in the supply chain, the system will find and allocate these resources before incurring unnecessary transportation, overtime, or expedited delivery costs.

BASE Work Flow® ensures that information flows across the enterprise and purchase and distribution orders are placed.

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Sales Administration

Hierarchy based incentive structures can be defined, wherein market segments are classified based on market potential.

  • Zone
  • Area
  • Territory
  • Towns

Each division can have a separate accounting period for monitoring sales performance. They can be staggered over the organisation avoiding "Month End" syndrome, thereby reducing the work loads during the month end and also ensuring that sale are evenly distributed across the organisation.

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ITM Taxation

ITM taxation is a comprehensive tool to take care of the complex tax structures prevalent in the country. It automatically calculates the tax liability based on the nature of the transaction and the movement of goods. It is programmed to consider the following

  • Tax rates prevailing for item series
  • Local sales or Interstate sales
  • Sale in- transit
  • Branch transfers
  • Sales against concessional forms
  • Duty set -offs
  • Sales return tax calculations

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Base Work Flow™

Base Work Flow™ makes the movement of documents automatic, eliminating the need for human to figure out who should get the information next, collapsing the travel times and avoiding wrong routing. The system is programmed to send information along different paths depending on the contents and the nature of the documents.

Base Workflow™ automates the 3 R's of an activity

  • Routing : Routing refers to the direction and where objects flow. Objects include documents, forms, data, and applications. Routing also accounts for the person / process to whom the work is being routed.
  • Rules : Rules that determine what information is to be routed and to whom.
  • Roles : They are identified independent of the people who carry them out. Defining roles ensures the flexibility of the process.

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Email : © March 2000, Base Information Management